The Manhour Administrator maintains employee and contractor hour records, processes timesheets and reports labour data for payroll, cost control and workforce planning.

Role purpose

Administer timesheets and manhour records accurately, securing approvals and meeting deadlines.

Key responsibilities & Job Description

• Collect timesheets, attendance and hour data.

• Check hours, coding, completeness and approvals.

• Resolve missing information and discrepancies before deadlines.

• Maintain manhour data in business systems.

• Organise timesheets, approvals and supporting records.

• Prepare reports for authorised stakeholders.

• Reconcile hours with payroll, attendance, schedules and costs; escalate issues.

• Process approved adjustments and maintain an audit trail.

• Answer queries about hours, timesheets and procedures.

• Protect personal and payroll information.

• Improve manhour administration and reporting.

Reporting and coordination

• Coordinate with employees, managers, project teams, payroll and finance.

• Track submissions and approvals; flag overdue or incomplete records.

• Report progress, exceptions and outstanding information.

• Support audits by retrieving records and explaining processes.

Technical and professional competencies

• Careful handling of numerical and administrative data.

• Proficiency with spreadsheets and business systems.

• Organisation and deadline management.

• Clear, professional communication and follow-up.

• Confidentiality and accurate recordkeeping.

• Methodical issue resolution and escalation.

Qualifications and experience

• Relevant administrative, business or finance qualification advantageous.

• Timesheet, payroll, workforce or project administration experience desirable.

• Spreadsheet, database, timekeeping or payroll system experience beneficial.

• Ability to keep accurate records, meet deadlines and collaborate across teams.